FORM × SCHEDULING

Form and scheduling, in one.

Inquiry → reply email → schedule back-and-forth — losing days each time?
Repoan shows your Google Calendar availability inside the form. Booking is confirmed at the same moment as the response.

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機能	Form + Calendly	Repoan
Booking completes on the same screen as the form	✕	✓
Free Google Calendar slots displayed automatically	In a separate tool	✓
Response and booking linked in one record	✕	✓
Double-booking prevention (per-slot capacity)	Partial	✓
Pre-response drop-off rate	High	Low
Setup integration work	Zapier or similar	Done in dashboard
Monthly cost	Two subscriptions	One subscription

From form submit to booking confirmed, on a single screen.

No need to bolt Calendly into a form. Scheduling becomes one of the questions in your Repoan form.

Free slots inside the form

Connected to Google Calendar, the form shows respondents only "available time slots." No need to manually transcribe what's open on the calendar.

Pro

Submit = booking confirmed

Form submission books the slot on the calendar. No "we'll get back to you" emails, no multi-message scheduling threads.

Instant

Per-slot capacity limits

Set "up to 3 per slot" for sessions where multiple respondents share a time (info sessions, demo classes). Set the cap to 1 to prevent double-booking entirely.

Pro

Response + booking in one record

Inquiry content, contact info, and booked time live on one screen. Skip the busywork of copying into a CRM or spreadsheet.

Response dashboard

AI proposes the right scheduling-form structure

Say "build me a meeting-booking form" and AI assembles the right intake fields (industry, team size, area of interest, etc.) plus the slot picker.

Ready in ~30 seconds

Auto-updates via Google Calendar FreeBusy

When something else lands on your calendar, the matching slot disappears from the form automatically. No manual "this slot is taken" upkeep.

Auto sync

Use cases for the "form → schedule" flow.

Sales-meeting booking

Compress "inquiry → rep replies → schedule" into "form books the slot." Convert leads before they cool off.

Hiring interviews

Embed interview scheduling into the application form. No more sending a separate booking link to candidates who pass the resume screen.

Free consultations / counseling

Combine the intake questions and the booking into one form. Shorten the interview itself and improve the quality of the first conversation.

Info sessions / demo classes

Supports "up to 5 per slot" multi-respondent registration. Run multiple dates and venues from a single form.

First-visit booking + intake

Capture the intake form (symptoms, history) and the visit time in one form. Cut down the in-clinic check-in time.

Showroom / model-home tours

Combine family composition and preference intake with the tour booking. Sales reps walk in with much better context.

With Google Calendar, three steps.

Connect Google Calendar

In the dashboard's "Calendar integration," authorize your Google account. No GAS or API key configuration.

Add a scheduling question

Tell AI "meeting-booking form" or pick the "Scheduling" question type. Set the time window, slot length, and per-slot capacity.

Distribute the form URL

Respondents pick from open slots and submit. The booking lands on your Google Calendar automatically.

Frequently Asked Questions

Can I aggregate multiple people's calendars?

Right now, only the form creator's Google Calendar is supported. Aggregated team availability is on the roadmap. For single-rep booking and inquiry handling, the current setup works.

Does Outlook / Microsoft 365 calendar work?

Currently Google Calendar (including Google Workspace) is supported. Outlook support is a frequently requested feature and is under consideration.

Will I get notifications for new bookings?

Google Calendar's notification settings apply directly — emails and mobile push fire per your Google settings. On the Repoan side you can also configure response notifications via email, Slack, or Discord.

How do respondents cancel or change a booking?

For now, delete or edit the event directly in Google Calendar. Self-serve cancellation by respondents is on the roadmap. If a re-booking is needed, send the form URL again.

Can I switch from Calendly or another booking tool?

Yes. Repoan combines form + scheduling natively, so you replace not just a single-purpose booking tool but also the intake form and the response management. Think of it as replacing the "Google Forms + Calendly + Spreadsheet" stack with one service.

Is scheduling available on the free plan?

Scheduling (Google Calendar integration) is a Pro plan feature. Pro is $18 / month with a 5-day free trial (credit card required to start the trial). All Pro features are available during the trial.